EstateProof is a set of connected apps for reporting faults, managing work, running statutory inspections and proving compliance, all inside your own Microsoft 365, with your data staying in your tenant.
Your records never leave your Microsoft 365. One sign-in, no per-seat fees.
Not sure where you stand? Take the free three-minute compliance assessment — scored on the spot.
Someone reports a problem, the right person gets the job, the work gets done and signed off, and leadership can see it's all under control.
Any member of staff reports a fault in seconds by app, Teams or email, and sees only their own requests, in plain language.
Your site manager triages every request, including ones emailed or messaged in and drafted into jobs automatically, then runs planned and statutory maintenance from one screen.
Site staff get their jobs on their phone, add before and after photos, and flag anything that needs a contractor.
Fire doors, gas, electrical, water and more on templated checklists. A failed check automatically becomes a tracked job, with a photo and a risk rating.
Leaders get a live, read-only view of compliance, overdue work and contractor insurance status across the whole estate.
Board packs, e-signed approvals and audit-ready records — connected to your live estate data. Explore Governance
Someone reporting a leak never sees contractor, cost or other staff detail. Five role-based apps, one set of records, and a simple answer for your data protection officer.
A photo of a broken window becomes a drafted job — category, priority, description, safety warning. An urgent email about a gas smell arrives with the site, location, impact and access contact already filled in, flagged P1, contractor suggested. You review and click. The AI drafts; people decide.
Unmetered and included with Gold — no per-photo charges, ever.
Ninety seconds, real screens, real clicks: a photo becomes a drafted job, a gas-leak email becomes a P1 work order, the asbestos guard locks a job until it’s acknowledged, and the trust sees the evidence. Then click around it yourself.
Every work order, photo, inspection record and audit trail is written into your own SharePoint, on your tenant. Your team signs in with the Microsoft account they already have. No separate platform, no new password, no third-party cloud.
Education, housing, commercial property, estates and facilities teams. Our live demo runs on a school estate, and the product fits any portfolio.
Staff report a fault, or a member of the site team runs an inspection on site, online or fully offline.
Requests land in one queue. Emails and Teams messages are drafted into jobs automatically for your site manager to confirm.
The job goes to the right person or contractor, with photos and access details attached.
Every action is logged, and leadership sees compliance across the estate at a glance.
Illustrative examples. Real customer references available on request.
"Inspectors open the app on site, even with no signal, and everything syncs back to our SharePoint when they're in range. We binned the paper forms overnight."
"What sold us was that it runs in our own Microsoft 365. No new vendor, no data leaving our tenant, and IT didn't have to vet another platform."
"Every member of staff can report a fault and it doesn't cost us more. The pricing is refreshingly honest, with no per-seat surprises at renewal."
Silver from £750 and Gold from £1,295 per school per year, ex VAT — unlimited users, AI included, annual contract with sixty days' notice. No modules, no per-seat fees, no discount theatre. Put your estate size into the calculator and see your number next to the comparable Every and iAM Compliant quotes.
See EstateProof running inside a Microsoft 365 just like yours. About 30 minutes, no hard sell.